The University of Iowa

Records Retention

The University of Iowa established a Records Management Program to inform individuals, departments, and colleges on the procedures and requirements for managing records effectively and efficiently. The program includes a web-based University Guidebook on Records Management. In addition, the records management policies have been officially incorporated into the University Operations Manual.

University Business Office personnel have been working with UI departments and colleges in completing records-retention schedules, including a description of the types of records; the designated custodian of the records; the records retention requirements; information on whether the records are official, confidential, or vital; and the format of the records. The information from the retention schedules is entered on the web and is available to anyone needing this information.

While the University Secretary has the overall responsibility for University records management, the ultimate responsibility for records management falls to the administrators of the various units, departments, and colleges. These administrators should be knowledgeable about any records utilized in their areas and how long the records will be needed or must be kept. Any questions about legal requirements for retention may be addressed to the Office of the General Counsel, at or 335-3696.