The University of Iowa

Award Procedure

Sponsored Project award notices and all accompanying materials should be directed to the Division of Sponsored Programs/2 Gilmore Hall for review, negotiation, acceptance, and processing. DSP will match the award notice to the routed application already on file and initiate the award process.

Each sponsored project award comes with a unique set of terms and conditions. The Division of Sponsored Programs is responsible for reviewing the award documents and, if needed, negotiating the terms and conditions attached to an award. The goals in negotiation are to protect the investigator's publication and intellectual property rights; to protect the institution against harmful or unmanageable stipulations; and to ensure any agreement is in keeping with state and federal regulations as well as University requirements. As needed, DSP coordinates and consults with other compliance departments on campus as well as the PI.

Once DSP receives, reviews, and approves all necessary award paperwork and accepts an award on the UI's behalf, DSP initiates the Award Authorization and Activation Notice (AAAN), uploading it and a copy of the corresponding award materials to the Grant Accounting Office. 


Please also see the Postaward Administration site, which includes guidelines for making budget and other project changes following award.


Revised: 01/09/2023